Engagement Letter

📄 Letter of Engagement – Tax Preparation Services

Prepared by: Adis Associates
Principal: Adis
Service Year: 
Client Name: 
Date: 

 

🔧 Preparation Notice

IMPORTANT: Once your paperwork is submitted and we receive your documentation, you are agreeing to the engagement of services. Fees are expected upon delivery of the completed return.
DISCLAIMER: We will NOT E-File your return until full payment is received.

 

🤝 Transparency Commitment

It is important to us that you understand what enlisting our services means for you, and that is why we believe transparency is key.
Below you will find our Engagement Letter, which we strongly encourage you to read in full to understand the terms and conditions of working with Adis Associates. This document outlines the scope of our services, your responsibilities, and the protections in place for both parties.

 

1. Scope of Services

Adis Associates will prepare federal and applicable state income tax returns for the referenced tax year. Services include electronic filing and basic advisory support.
This engagement does not include audit representation, legal services, financial planning, or international filings unless separately agreed in writing.

 

2. Client Responsibilities

The client agrees to:

• Provide accurate, complete, and timely documentation.

• Retain all supporting records (e.g., W-2s, 1099s, receipts).

• Review the completed returns before submission.

• Notify Adis Associates of changes in residency, income, or filing status.

Adis Associates is not liable for penalties, interest, or delays resulting from incomplete or inaccurate client data.

 

3. Limitation of Liability

Returns are prepared based on client-provided information and current tax laws. Adis Associates disclaims liability for any adverse outcomes, including penalties or audits, arising from client omissions, misrepresentations, or changes in law.

 

4. Confidentiality & Data Protection

Client data is handled in accordance with IRS Publication 4557 and FTC Safeguards Rule. Secure transmission and encrypted storage protocols are used. No data will be shared without written consent, except as required by law.

 

5. Consent & Authorization

Client authorizes Adis Associates to:

• Electronically file tax returns (Form 8879 equivalent).

• Share necessary data with IRS and state agencies.

• Use anonymized data for internal analytics and compliance tracking.

 

6. Fees & Payment

Fees are based on return complexity and disclosed prior to engagement. Payment is due upon delivery. Additional services (e.g., amended returns, audit support) may incur separate charges.

 

7. Termination & Fees

Either party may terminate this agreement at any time by providing written notice. If the client terminates the engagement after work has commenced, Adis Associates reserves the right to charge a termination fee based on time and effort expended:

• Flat Minimum Fee: $150 for any initiated engagement

• Hourly Rate: $250/hour for document review, data entry, or tax strategy

• Document Retrieval Fee: $50 if client requests copies of partially completed work

Termination fees are due immediately upon cancellation and must be paid before any documents are released.

 

8. Audit Satisfaction Guarantee

If the client is audited and believes the return prepared by Adis Associates contributed materially to the audit outcome, the client may request a refund. The maximum refund available under this clause is limited to the price paid for the specific return audited:

• If the federal return is audited, the refund is capped at the fee paid for federal preparation.

• If a state return is audited, the refund is capped at the fee paid for that state’s preparation.

To qualify:

• Notify Adis Associates within 30 days of receiving the audit notice.

• Provide a copy of the IRS or state audit letter.

• Return must have been prepared solely by Adis Associates and filed as delivered.

This clause does not apply to audits triggered by client-provided errors, omissions, or unreported income. No additional damages, penalties, or interest will be reimbursed.

 

9. No Guarantee Clause

Adis Associates does not guarantee any specific refund amount, audit outcome, or tax benefit. All filings are subject to review by federal and state tax authorities.

 

10. Indemnification

Client agrees to indemnify and hold harmless Adis Associates from any claims, liabilities, or expenses arising from inaccurate, incomplete, or misleading information provided by the client.

 

11. Record Retention

Client is responsible for maintaining copies of all submitted documents. Adis Associates is not obligated to retain records beyond the current tax year unless otherwise agreed in writing.

 

12. Acceptance

By signing below or submitting documentation electronically, the client acknowledges and agrees to the terms outlined above.

Client Signature: ___________________________
Date: ___________________________

Adis Associates Signature: __________________________
Date: _________